Crew Management Module

 

The RentalPoint crew planner provides an integrated graphical schedule to aid in effectively managing crew and technicians. From version 10 onwards, the crew module is included with the Enterprise edition and is an option for the PRO edition.

 

The planner is broken down into three sections:

 

          The Unassigned tab displays jobs that donít have a technician assigned to perform the task

          The Assigned tab displays the jobs that have technicians assigned to perform the task.

          The Technician List displays technician crew assignments as well as any other activities (ie. vacation, training, appointments etc)

 

Click here for a better view.

 

Click the image above to enlarge, or click here.

See the crew planner in action, download a video demo now, click here.

 

Assign Tasks Quickly

 

Technicians can be assigned to tasks as easily as dragging and dropping. Any tasks that the technician's are assigned to will display in the bottom pane. This includes jobs, travel time, vacations and other activities.

 

 

Auto Emailing

 

Notify all your technicianís with the click of a mouse!

 

The dates and times of a task may be changed by dragging the item. For example, a show gets bumped back by an hour. With just a few clicks of the mouse all the technician schedules and calendars can be adjusted to the new time. An automatic email is sent notifying them of the changes.

 

 

Other Features

 

  • Support for freelance technicians. Includes purchase order generation plus more!
  • Select colors for job schedule dates and view these on the planners, click here for a better view.
  • New jobs can be created directly from the crew planner window.
  • Bookings can be opened and edited by double clicking them, click here for screen shot.
  • A percentage bar shows how much of the technician's time has been allocated.
  • The calendar is adjustable to allow more or less days to be viewed at one time.
  • Several different bookings can be opened and edited from this window. Locking support is included to prevent multiple operators editing the same data at the same time.
  • The planners can be filtered by Venue, Show, Project, Task, Booking, Technician or Labor Designation, in addition to the standard RentalPoint scopes of location, project manager, salesperson or operator. Click here for a screen shot. 
  • Support for standard time, over time, double time plus breaks.
  • Support for freelance technician pay and client charge. click here for screen shot.
  • Enter payroll details of the actual hours worked.
  • Import crew assignments from a spreadsheet, click here for a screen shot.

 

 

Crew Calendar

 

The crew calendar displays a more detailed view of a technician's schedule.

 

Click the screen shot above for a larger image.

 

 

Reports

 

Find out how much profit you are making with the click of a mouse! The Labor Revenue report shows estimated cost vs. client charge as well as the actual cost. Report by project manager, crew chief, labor group or designation. Click here for a screen shot.

 

Other reports include :

 

  • Technician Utilization - forecast how much time has been allocated to jobs versus how much time is available. Click here for a screen shot.
  • Technician Show Sheet - displays a listing of the scheduled assignments for each day of a booking. Click here for a screen shot.
  • Expense Report - provides a breakdown of expenses by technician for a particular booking. Click here for a screen shot.
  • Technician Timesheet - provides a timesheet that can be used for payroll. It shows start and end times as well at the standard, overtime and double time hours worked. This information is entered on the Technician Hours tab in the booking. Click here for a screen shot.
  • Technician Schedule - provides a list of all the crew assignments within a given time frame, ordered by technician. Each technicianís assignments can be printed on a separate page to allow them to be given to each tech. Click here for a screen shot. 
  • Technician Listing - lists the phone numbers for technicians, click here for a screen shot.

 

 

See the crew planner in action, download a video demo now, click here.